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We have compiled this moving business premises checklist to help you make sure you have all the bases covered. Moving can be a stressful and difficult time for any business. And being left without power either at your existing premises or at the new location can make things even harder to manage.
Last update: March 2021
All businesses rely on energy. Without power to keep machines and computers running, things tend to grind to a halt. This is easy enough to manage when you are settled but what about when you are moving business premises?
If you’re moving business premises in the near future, then make sure you work methodically through this list to ensure the smoothest transition possible. It is different to moving house, so be sure to follow attentively.
Checklist when moving business premises
The following checklist covers everything you need to do to ensure you have enough power at your existing site (without paying any extra once you have left), as well as making sure the lights are on at your new address so you can hit the ground running.
- Tell your current supplier that you’re moving – let your supplier know the date you intend to move so you’re not paying for the new tenant’s energy once you are gone
- Let the new supplier know you are moving in – provide the supplier at the new premises with your move in date so they can ensure you have a connection and know when to start the billing process
- Sticking with the same supplier? Not a problem but it’s always worth getting some energy quotes for your new premises as energy prices can vary in different locations and you might be able to save
- Investigate the new supply status. This will usually be in one of three conditions: disconnected from the previous tenant, connected or a new build with no existing connection.
- Take a final meter reading at your premises. This is to avoid being charged for any power a new business tenant might end up using in your name
- Take a meter reading at your new premises. This is to ensure you are billed accurately for the power you use and don’t end up paying for the previous tenant. You should give this meter reading to your new supplier
- Make sure your new supplier has the correct address. Billing issues do occur so make sure all your details are right
Can you transfer your current energy deal to your new premises?
Business energy contracts are linked to the supply point. This means that your existing deal won’t be transferable in the same way that a domestic supply might be. While it may be possible to receive your supply from your existing provider at your new premises, you will need to contact them to check first. And you won’t be able to simply transfer your contract over.
Your existing contract will expire the day you leave your current premises and you will have to start a new one the day you move into your new location, whether that is with your current supplier or an entirely new one.
There is also no guarantee that you will get the same rates. The cost of your business energy depends on a number of factors, such as the location, size of your business and more. However, there is nothing to say that your new rates won’t be cheaper. It’s always worth shopping around to see which providers offer a service and how much it might cost.
Checklist when moving into a new business premises
When you move into your new premises you will automatically be transferred onto a ‘deemed rate’ with the building’s current suppliers. These can be expensive, so it is important that you negotiate a new energy deal as soon as possible – if you have not done so already.
More than ever, our team of experts remain on deck to help you make savings on your energy. We understand how deeply the lives of many are affected by these trying times and we want to support you the best we can. More on your energy supply during COVID-19 in our article.
If the supply has been disconnected from the last tenant (or if it is a new build without any existing connection) then you need to arrange for reconnection, which may come with a charge. New connections can also take some time so make sure you have organised this well in advance.
It may be possible to benefit from some energy efficient savings so speak to the property manager about relevant certification.
Checklist to ensure a smooth transition
Moving business premises can be a very challenging time, with lots to think about. Moving equipment, staff and kitting out a new workspace all add stress but you need energy in place to make sure the transition is smooth.
Following the above checklist and making sure you have thought about all your energy needs – both in your existing building and new location – will help to make everything as smooth as possible.
Updated on 31 Mar, 2021